The Simplest Way to Handle Employee Document Signing
Nobody enjoys chasing signatures. Whether you’re in HR, managing a business, or handling contracts, getting documents signed should be the easiest part of your job. Instead, it turns into a game of email tag, follow-ups, and waiting. And waiting. And sometimes...waiting some more.
At TalentHR, we created a document signing tool that does the follow-ups for you, keeps everything organized, and ensures that signatures happen without the unnecessary back-and-forth. No more delays, no more lost documents. Here’s why your business needs it.
Why Document Signing Is a Major Bottleneck
For many businesses, getting a signature should take minutes—but often takes weeks (or even months) because:
- HR teams spend hours chasing signatures for onboarding documents.
- Employees forget to sign.
- Important documents get lost in a sea of email threads.
The result? Slower hiring, compliance risks, and wasted time. An automated document signing tool solves these problems by making the process hands-off, trackable, and efficient.
The Document Signing Tool in a Snapshot
We designed our tool to be a smart and efficient way to manage e-signatures. Here’s what it does:
Sends Instant Notifications & Follow-Ups
The second it’s someone’s turn to sign, they get an automatic notification. If they forget? The system reminds them—no need for HR or management to chase them down manually.
Tracks Signatures in Real Time
No more guessing who has signed and who hasn’t. Just visit your TalentHR portal and see exactly where your document is in the signing process.
Requires a Reason for Declining
If someone refuses to sign, they have to provide an explanation. This keeps things transparent and allows issues to be resolved quickly.
Keeps Everything in One Place
All documents, signatures, and status updates are stored in a centralized portal. No more digging through email chains or losing track of important agreements.
5 Quick Steps to Document Signing
Getting documents signed on TalentHR is super simple:
1. Upload your document: Head over to the Files section in TalentHR and upload the document you need signed.
2. Set up the signing details:
- Due date: Choose when the document needs to be signed by.
- Signature placement: Decide where signatures should go:
- Custom Position – You pick the spot in the document.
- End of Document – All signatures appear at the end.
- Every Page – Signatures will be placed on every page.
- Assign signers: Add the employees who need to sign.
3. Your document is ready to be signed:
Your employees will get a notification in TalentHR, an email, and a reminder so nothing falls through the cracks.
4. Track the signing progress:
You can see who has signed and who hasn’t. If someone rejects signing, they’ll provide a reason so you can address any issues.
5. Download the signed document:
Once everyone has signed, the final PDF is ready to download. If needed, you can cancel the process at any time. That’s it!
Why Automate Document Signing? The Key Benefits
Let’s talk about why switching to an automated document signing tool is helping businesses and HR professionals:
- Saves time – No more wasted hours on manual follow-ups or tracking signatures.
- Reduces errors – Eliminates missing signatures and ensures that documents are properly completed.
- Keeps businesses compliant – Securely stores signed documents for legal and regulatory requirements.
- Boosts productivity – Frees up HR, legal, and management teams to focus on more important tasks.
If your business is still handling document signing manually, it’s time to upgrade. With our document signing tool, you can automate the entire process, eliminate delays, and stop wasting time on follow-ups. Just signed, sealed, and done.
