Top 8 AI-Powered HR Tools Transforming the Workplace

The tech landscape has become inseparable from artificial intelligence (AI). HR tools used for recruitment, employee data management, and others are only the latest in a series of industries to use AI as a fundamental part of their solutions. 

The outcome? HR professionals have a much easier time managing new hires, deploying performance reviews, and handling employee paperwork thanks to AI in HR. And that’s only the beginning, as more and more platforms place an emphasis on AI as a means to expand and streamline their toolsets.

Let’s take a closer look at the top AI HR software that can transform how you manage your people and their administrative processes with better speed and efficiency. 

HRIS

Enhance Employee Engagement and Development

Human resource information systems (HRIS) are focused on providing employees with a self-serve, self-managed user experience. People can easily log in, update their personal data, book time off, and access vital company documents. AI in HR has allowed managers to go beyond that and offer even more flexibility to their employees. 

AI HR software can now offer a more personalized employee experience, such as with AI chatbots that answer FAQs or AI-powered survey tools that streamline evaluations. This leads to faster platform navigation, better tool adoption, and higher employee satisfaction in the long run.

1. TalentHR

TalentHR is a platform that focuses on practical, everyday people management needs. It features an intuitive, streamlined interface that allows both dedicated HR and less HR-savvy professionals to manage their people’s data with ease. TalentHR’s ATS features interactive AI that lets you set up your hiring pipeline faster and more efficiently. 

With your personal prompts, TalentHR’s AI generates job descriptions with different tones of voice depending on your industry and company culture. This makes it easier for you to attract the types of candidates ideal for your company while also letting you quickly create and share job openings either via social media or  your own customizable careers page on TalentHR.

2. Workday

Workday is an enterprise-level HRIS with AI ingrained in many of its features. It empowers users with AI HR software functionality that allows them to better understand workforce data patterns, identify skills gaps, and generate analytics reports with easy-to-understand summaries. 

Workday also has chatbot functionality, simplifying and enriching employees’ experience by making crucial info readily available around the clock. Workday’s AI-powered features extend further than HR and allow sales teams to draft and close contracts faster by analyzing and correcting discrepancies on the fly. This makes it a versatile and worthwhile HRIS if you don’t already have a dedicated CRM tool in place.

3. Sloneek

Sloneek is an HR tool that focuses on providing businesses with everything they need for employee engagement, from hiring to offboarding. That’s why its AI HR software features are also focused on activities related to certain employee activities. For example, managers can easily generate onboarding or offboarding activity lists using Sloneek’s AI. 

Likewise, the HR tool’s generative AI enables you to prepare company documents based on templates or personal prompts. These documents can range from contracts to handover protocols and various workplace or employee guidelines. It’s a convenient set of AI HR software tools that fast-track otherwise menial tasks and let managers devote their efforts to employees rather than various paperwork.

Recruitment/ATS Software

Revolutionize Your Hiring Process

AI is great at parsing large amounts of data in a fraction of the time it takes a human to do it. During hiring, AI in HR goes beyond generating content. It can help you parse candidates and shortlist the best ones for your job openings based on various factors. As you tweak the AI HR software to fit your exact use, you’ll also get a better understanding of who you’re looking for to fill your opening. 

It’s important to be mindful of the suggestions offered by AI, as it doesn’t take the human factor into account. Human resource management is all about humans, and HR professionals are at the forefront of hiring and engaging people in their organizations. This makes their input, judgment, and final call essential when using AI HR tools. For example, if you’ve requested motivational letters to be submitted alongside resumes, a real person should look at those instead of relegating candidate selection solely to AI HR software.

4. Workable

Workable is a dedicated ATS software with AI-powered candidate sourcing features. By partnering with public data providers, Workable organizes information into candidate profiles to provide hiring managers with insight into viable candidates. In practice, this means managers get access to AI HR software with instant sourcing capabilities. 

As an ATS, Workable enables managers to share job listings on other platforms, as well as run ad campaigns on social media based on ideal candidate profiles. Its ability to find and engage passive candidates allows managers to rethink how they approach their hiring process.

5. Zoho Recruit

Keeping job candidates in the loop about their applications is critical for a good first impression. Zoho Recruit is a recruitment AI HR software with chatbot functionality. Dubbed Zia, Zoho Recruit’s chatbot enables managers to keep candidates updated on new job openings, suggest potentially suitable positions, and inform them about their application progress.

Zia is convenient for both camps. It ensures that everyone is on the same page throughout the hiring process. Future hires can have a great experience with the company from the moment they apply and hiring managers have more time to focus on careful candidate vetting and shortlisting.

Contract Management Software

Simplify Agreement Drafting

Document management is at the heart of HR. However, manually managing contract documentation is a time-consuming process, especially for commercial businesses, accounting firms, etc. With AI HR software, automation quickly comes to the forefront. Dedicated contract management software can simplify how you approach drafting contracts and related documents, allowing you to focus on people operations instead.

6. PandaDoc

PandaDoc is an AI HR software that focuses on contract management, with an emphasis on artificial intelligence as a means to draft documents using pre-built templates. Its Contract AI allows users to create AI-generated contracts based on specific prompts as well, making the tool very convenient for various HR, accounting, and other use cases. 

Given the delicate nature of business contracts, the tool requires supervision and careful vetting after it's done generating new documents. Despite that, this AI HR software can dramatically cut down on the time it takes to draft contracts manually, especially on a larger scale.

Payroll Software

Smarter Payroll Management

Accounting isn’t simple, even at the best of times. For professionals to do their jobs well, AI HR software needs to follow suit and offer new ways to mitigate errors and streamline manual administrative tasks. With AI-powered payroll processing features, HR tools can now go a step further and provide accountants with solutions that cut down on menial work. This allows professionals to focus on more important tasks, all while double-checking the work done by AI to ensure all their t’s are crossed.

7. ADP Workforce Now

ADP Workforce Now is a practical blend of AI HR software and a payroll system with extensive features that allow flexibility and adaptability. It can also double as a hiring tool, letting HR professionals go through candidates and shortlist top talent to pass on to the next stages of recruitment. ADP Workforce Now relies on its Candidate Relevancy AI HR software feature. 

It uses machine learning algorithms to review candidate applications and offer practical insight and assistance to HR professionals. This is a useful feature to rely on when going through hundreds of candidate resumes for a specific job position. However, as helpful as it may be, it shouldn’t be used as a sole determinant of whether a candidate is suitable for a job (as ADP Workforce Now itself states in its Candidate Relevancy FAQ).

Gusto

Gusto is a cloud-based payroll and HR management solution that relies on AI to empower accountants and managers. Every business uses an internal system for storing and updating its employee data. Gusto is an AI HR software that understands that and makes it a part of its core toolset, allowing for faster data imports and streamlined payroll flows. 

Automatic data mapping enables users to drop spreadsheets into Gusto and have the data sorted in seconds. It effectively brings accounting into the future while retaining the core principles and functionality industry professionals have come to expect from their tools.

What is AI in HR all about?

Artificial intelligence (AI) in HR relies on machine learning algorithms to streamline day-to-day people operations. It can fundamentally change how HR professionals hire and nurture talent within their organizations. 

Depending on the AI HR software, these features can range from candidate selection and onboarding to payroll automation, analytics, and other employee engagement activities. Let’s look at a few practical examples of how AI-powered HR tools can change how you approach people management:

Reduced operational costs

Time saved is money saved. HR tools with AI functionality can simplify many of the manual administrative tasks you’ve grown used to. This can save you precious time, which you can then use to take care of more pressing matters that require a human touch. Not to mention the physical paperwork you’ll skip entirely and simply use your AI HR software to get the job done digitally.

Increased productivity

HR operations, such as deploying performance reviews or creating listings for job openings, take time and effort. But with AI, you can automate many steps from point A to point B and skip the minutia entirely. With AI in HR, you can redirect your efforts to manage employee relationships, nurture talent growth within your organization, and continuously optimize your employee experience pipeline.

Improved communication

Sometimes, you may be too busy to tinker with HR tools to launch a scheduled employee survey or send a reminder to people to fill out their performance reviews. AI HR software can help you keep track of everything that’s going on and, subsequently, help improve the communication within your organization. This helps boost communication transparency within the business and ensures your employees are engaged around the clock.

Reduced potential for human error

When used right and in moderation, AI in HR can be a great assistant that can mitigate the possibility of you making mistakes. While some mistakes can be fixed right then and there, some may require you to refile paperwork, overwrite existing data, or notify department heads and managers of a filing error–but all of it can be avoided with AI HR software. Even if you use your AI-powered HR tools to double-check the work you’ve already done by hand, it’s a great assurance that your work is sound and that no mistake flies under your radar.

Ethical considerations of AI in HR

The biggest concern with AI HR software remains the ethical consideration of relying on such solutions. From the outside looking in, it’s easy to understand why. AI is often equated to automated decision-making without regard for the human element. But if used unethically (i.e., without double-checking everything the AI does), it can quickly backfire.

AI HR software can make recruitment decisions easier, but not the entire recruitment process. The same applies to generated text and documentation or processes within AI-powered HR tools. This is where the surgical hand of HR professionals is invaluable, as AI in HR cannot function well without ethical guidance and oversight. 

AI cannot replace an HR professional in the same way it cannot replace an accountant or a department manager. It can, however, simplify their jobs, making it easier to focus on what matters most without spending time or resources on the in-between groundwork.

Choose the best AI HR software for your organization

Still not sure which HR tools might be the best fit for your business? Here are a few more points to consider when choosing the right AI-powered HR platform. Remember, AI should always be viewed as an additional feature to help streamline and fast-track your people management. On its own, it won’t do much good if other features don’t match your organization’s HR needs.

• What’s your organization’s scale? (number of employees/users)
• What are your primary HR needs? (hiring, analytics, document management, etc.)
• Which operations would you like to automate?
• Does the tool offer appropriate training materials? (Tutorials, videos, etc.)
• Sign up for a trial or a free account

Reinvent your organization with AI-powered HR tools

AI in HR can be transformative to the way you manage employees’ data, hire people, and nurture talent. You can effectively use AI in HR even if you aren’t tech-savvy or understand the intricacies of artificial intelligence. However, using AI in smart and ethical ways is still necessary for the best results. 

The upside of HR tools powered by AI far outweighs the time it’ll take to learn how to use them properly. Ultimately, your day-to-day people operations become more efficient and less time-consuming. Your employees’ experience will also become more rewarding and enjoyable thanks to AI in HR.

Looking for the best HR tool with AI features to start with? TalentHR has AI-powered ATS features to help you hire top talent. Onboard and train your employees with automation and zero downtime. Start today, with a free account!